Registry of Deeds Services

image_pdfPDF to Print
  1. Registry of Deeds Records
  2. Our Services
  3. Glossary of Terms

1. Registry of Deeds Records

Types of Records held
Registry of Deeds records date from 1708 and are held in a combination of manual, micro-film and electronic formats. All records from January 1970 onwards are held electronically.

1. Names Index
The Names Index is an index of the persons who disposed of an interest in property i.e. by way of conveyance, mortgage, lease etc. A search of this index under the grantor’s name will allow you to find the relevant reference number of the Memorial/ROD Application Form, the Transcript Book and the Abstract Book. Usually you will need to consult only one of these records to obtain the main details of the deed. You will be advised by our staff which of these records to consult.

The Names Index is available electronically for the period from 1970 to date. For records of deeds prior to 1970 you can search the manual Names Index Records. (A microfilm copy of the Names Index for the period 1708 to 1929 is also available in the National Library.)

2. Memorial/ROD Application Form
The Memorial/ROD Application Form is the fullest statement of the relevant elements of a deed the Registry of Deeds can supply. The information contained in a Memorial/ROD Application Form includes the date of the deed, nature of the deed, details of the parties to the deed and a description of the property affected by the deed.

Memorials registered prior to 1930 (i.e. between 1708 and 1930) have not been microfilmed. However, a certified copy of any Memorial/ROD Application Form can be obtained on payment of the relevant fee.

From 1 May 2008 the Memorial was replaced by ROD Application Forms.

3. Transcript Book
Memorials were fully transcribed and copied into Transcript Books. The Transcript Book gives the full details of the contents of a Memorial verbatim. They are available from 1708 – 1950 and from 1957 – 1960. Recording in the Transcript Book ceased in 1961.

4. Abstract Book
An Abstract Book is an abridged version of the details contained in the Memorial. An Abstract exhibits the registration number (year, Book & No.), Date of Registration, Name and Date of Instrument, the names of the Grantor and one Grantee, consideration (if any), the description of the property and general nature of the deed. The Abstract Book covers the period from 1833 to 1969.

Computer records replaced the Abstract Book for records of deeds registered from 1970 onwards.

5. Townlands Index
The Townlands Index is an index of all transactions compiled in order of Names of Townland affected. If you do not know the name of the Grantor this index is a valuable research source. This index exists from 1708 to 1946. If the record of the deed was registered after 1946 you will not be able to carry out a Townlands Index search and must rely on a names index search.

Once you have discovered the name of the grantor it is possible to carry out a Names Index Search.

 

2. Our Services

Core Business
The core business of the Registry of Deeds involves recording the existence of Deeds and conveyances affecting property. A deed recorded in the Registry of Deeds has priority over an unrecorded deed. Priority is fixed in order of the Serial Number allocated on the date of lodgement.

We also supply search facilities and a range of associated services.

Registration
When a Deed is lodged in the Registry of Deeds it must be accompanied by the relevant ROD Application Form (as prescribed by the Registration of Deeds Rules 2008). This ROD Application Form replaced the Memorial which is a summary of the relevant details of the original deed.

The ROD Application Form contains the date of the deed, details of the parties to the deed and a description of the property affected by the deed. Each application is given a serial number in order of the date and time of lodgement and the priority given to registered documents is based on the serial number allocated. When the application is completed, the original deed is not filed in the registry but is returned to the lodging party. Maps are not held as part of the registration record. The ROD Application Form (formerly the Memorial) is filed as a record in the Registry of Deeds.

Searches
Our records date from 1708.  There are two indices that can be researched, the Names Index or the Townlands Index.

In order to trace any deed the following information is necessary:

a)     Names of all parties to the deed
b)     The date of deed
c)     Situation of premises e.g. Street or Townland and location e.g. City, Town or County.

All information relating to pre 1833 must be searched by attending the office in person. Our office is open to the public from 10 am to 4.30 pm Monday to Friday (excluding Public Holidays). We do not provide Official Searches prior to that year.

Registry of Deeds records are available to the public and can be searched in a number of ways:

  • Official Search – An Application Form 11 is submitted by post to the Office and is conducted and checked by Registry Officials, the results will be issued by post. The fee is €20 per name, for each specified lands or premises, for each period of ten years or part thereof.
  • Hand Search – A Hand Search is carried out by attending the office The fee is €2 per name, for each specified lands or premises, for each period of ten years or part thereof.
  • Online  – Registry of Deeds online searching is available to all landdirect.ie business account holders. Users are now able to search our records online from 1970 to date and will also be able to order Official Searches and Copy Memorials/Application Forms online. (Non-account holders may access these records at the Public Office in the Registry of Deeds.)

Customers should initially establish whether the property is registered or unregistered by performing a search of the LR Digital Map using the “Search” option on the landdirect.ie main menu.

A user-friendly guide to online searching entitled “Registry of Deeds Help File” is available in landdirect.ie. Select the Registry of Deeds option in the Main Menu and then select Help at the top of the screen.

Footnote:

Where the grantor’s name is unknown, you may be able to discover the name by consulting other public records.  The usual sources for such records are:

  1. The Valuation Office (www.valoff.ie)
  2. Thom’s Street Directory (available in your local library)
  3. Griffith’s Valuation (www.askaboutireland.ie/griffith-valuation)

Once you have discovered the name of the grantor it is possible to carry out a Names Index Search.

Copy facilities
Certified copies of all Memorial/ROD Application Forms can be obtained on payment of the relevant fee.

The fee for every certified copy of a memorial or application is €20.00.

The fee for a plain copy of microfilm of a memorial or application is €1.00 per page.

The Memorial/ROD Application Form is the fullest statement of the relevant elements of a Deed the Registry of Deeds can supply. The information contained in a Memorial/ROD Application Form includes the date of the deed, nature of the deed, details of the parties to the deed and a description of the property affected by the deed.

Memorials registered prior to 1930 (i.e. between 1708 and 1930) have not been microfilmed.

From 1 May 2008 the Memorial was replaced by ROD Application Forms.

 

3. Glossary of Terms

“Application Form” – From 1st May 2008 the Memorial has been replaced by the ROD Application Form. The lodging party lodges the Deed together with the relevant ROD Application form. The ROD Application Form is then recorded and filed in the Registry of Deeds (the original deed is returned to the lodging party). The Application Form contains the date of the deed, names of the parties to the deed and a description of the property affected by the deed.

“Conveyance” – A deed transferring the ownership of property from one party to another; a conveyance may be for monetary consideration or may be voluntary.

“Deed” – A Deed is a writing on paper, vellum or parchment, whereby an interest, right or property passes, or an obligation binding on some person is created, or which is affirmance of some act whereby an interest, right or property has passed.

Section 32 of the 2006 Act sets out a list of documents that come within the definition of ‘deed’ including a conveyance, an assent a Vesting Certificate and any other documents as may be prescribed.

“Deeds of Release of Charge” (See Vacates) – A Deed of Release by a Lender, whether drawn up as a separate deed or forming part of a previously registered mortgage deed, comes under Item 1 in the Schedule to the Registry of Deeds (Fees) Order 2008. The fee payable is €50.00 and the deed of release must be accompanied by ROD Form 6 in the Schedule of Forms in the Registry of Deeds Rules 2008. Rule 12(1) refers.

“Grantor” – Vendor, Lessor or Mortgagee.

“Grantee” – Purchaser, Lessee or Mortgagor.

“Memorial” – The document recorded and filed in the Registry of Deeds from 1708 to 30th April 2008 is a Memorial which is essentially a synopsis of the relevant parts of the Deed and which contains other statutory requirements. From 1st May 2008 the Memorial has been replaced by the ROD Application Form.

“Register of Deeds” – The “Register” in the 2006 Act means the register of deeds maintained under Section 35 of that Act. The original Deed is not filed in the Registry but is returned to the lodging party. The Application Form (formerly called a Memorial) is filed as a record in the Registry of Deeds.

“Unregistered Land” – “Unregistered land” is property the title to which is not registered or deemed to be registered in the Land Registry under the Registration of Title Act 1964. The existence of deeds in relation to such property should be recorded in the Registry of Deeds. There is no statutory requirement to register a document but failure to do so may result in a loss of priority.  The effect of registration is generally to govern priorities between documents dealing with the same piece of land.

“Vacates of Mortgages” (see Deeds of Release of Charge) – A Vacated Mortgage is an acknowledgment under seal by the lender of receipt of all monies due under the deed endorsed on the original mortgage. It comes under Item 8(b) in the Fees Order. The fee payable is €20.00 and the vacated mortgage must be accompanied by ROD Form 7 in Registry of Deeds Rules 2008. Rule 12(2) refers.