Land Registry FAQs

 

The following are some of the most commonly asked questions about the Land Registry and its services.

1. What are your opening hours and where are your offices located?

2. What information is available in the Land Registry?

3. Land Registry Searches: Who is entitled to inspect documents?

4. What information is available on a folio?

5. How do I obtain a copy of a folio and/or map?

6. How long does it take for a certified copy folio and/or title plan to issue?

7. Can I identify a property by using the owners’ name?

8. Can I access registration information by address?

9. Can I access registration information on a property using a map?

10. I have a dispute with my neighbour over where the boundary lies. Can you tell me who is right?

11. I have finished paying off my mortgage and have received documents from the Bank/Building Society/Local Authority. The documents include a Deed of Discharge and a letter informing me to contact the Land Registry. What do I do next?

12. What are the fees payable when lodging a Deed of Partial Release?

13. What are the fees payable for a transfer between spouses?

14. I want to lodge an application for the first registration of a leaseof unregistered land (or of registered land dated prior to 26th May 2006). What are your requirements?

15. Does the fee for registration of a Lease of unregistered land include opening a new folio and the registration of a Charge/Mortgage?

16. What are the requirements when making a Withdrawal of Name Application?

17. Where can I find your Practices & Procedures?

18. I am applying for planning permission. Do I need to contact the Land Registry?

19. Where can I get a copy of the Land Registry Rules 2012?

20. What do the different stages of registration mean?

21. What is the difference between the Land Registry and the Registry of Deeds?

22. When is it compulsory to register property?

 

1. What are your opening hours and where are your offices located?

The public offices in the Land Registry are open from 10:30 to 16:30.

Location map for our Dublin Offices

Location map for our Roscommon Office

Location map for our Waterford Office

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2. What information is available in the Land Registry?

Names Index: A record of the names and addresses of every Registered Owner.
The index is kept in respect of each county and shows the folio number(s) corresponding to the name.
Folio: This is a part of the register with its own distinct number on which details of the property, its ownership and any burdens affecting it appear.
Map: Original Ordnance Survey and other maps with all registered property delineated thereon are maintained in the Registry.
Instrument: When a Dealing is finally completed, the title documents retained here are called Instruments. They bear the number which they were given when they were lodged as Dealings e.g. D2012LR005555X.

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3. Land Registry Searches:
Who is entitled to inspect documents?

Names Index, folio and map can be inspected by anyone on payment of the prescribed fee.
The instrument can only be inspected by the registered owner of the property, his personal representative and any person authorised by such persons or by an order of the court or by the Land Registration Rules 2012. Please note: Instruments are stored off-site and will not be available on the day of request.
Any person entitled to inspect a document filed in the Registry may obtain a copy of it.

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4. What information is available on a folio?

There are three parts to a folio. Part 1 provides the details of the property. These include description, location, land registry plan reference and also any rights that would attach to the property. The area of the property is usually shown. Details of property transferred from the folio are also contained in Part 1. Part 2 contains details of the registered owners and the quality of the title and would also include any cautions or inhibitions registered against the property. Part 3 contains details of all burdens registered against the property. These would include mortgages, rights of way, fishing and sporting rights etc.

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5. How do I obtain a copy of a folio and/or map?

A plain copy of a folio can be inspected at our public offices. This costs €5 per inspection. A certified copy of the folio can be ordered in these offices or by lodging an application by post. landdirect account holders can order certified copy documents online. The fee for a certified copy folio is €40. Certified copy folios with maps (title plans) can be ordered by the same method and the fee for this is €40. Please see Contact Us for the postal address of the section dealing with the county in which the property concerned is located.

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6. How long does it take for a certified copy folio and/or title plan to issue?

All certified copy folios issue within 24 hours of the application details being entered on our processing system (ITRIS). This also applies for approximately 80% of copy folio and title plan applications. If there is no existing title plan prepared or if there are pending applications that affect the map, this will lead to a delay in the map issuing. The delay can vary from a couple of days up to months, depending on the circumstances.

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7. Can I identify a property by using the owners’ name?

Yes. Provided the property is registered. Fee: €5 per name per county.

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8. Can I access registration information by address?

Yes. Since April 28th 2006 this has been possible using the GeoDirectory which links all postal addresses in Ireland to our new digital map.

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9. Can I access registration information on a property using a map?

Yes. By identifying the property on a map in the Land Registry office.  Fee: €5.
Or
By submitting a suitable, marked map with a search request to the Land Registry.  Fee: €40.

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10. I have a dispute with my neighbour over where the boundary lies. Can you tell me who is right?

No. The Land Registry map is an index map and identifies property, not boundaries. Therefore, we are not in a position to advise. 

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11. I have finished paying off my mortgage and have received documents from the Bank/Building Society/Local Authority.The documents include a Deed of Discharge and a letter informing me to contact the Land Registry. What do I do next?

One of the documents given to you should be a Deed of Discharge. This should be lodged in the Land Registry with a completed Application for Registration and a fee of €40. Please see Contact Us for the address of the section dealing with the county in which your property is located.

Please also see our Legal Office Notice No. 5/2010 - Applications in Person for details of our requirements for lodgement of personal applications.

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12. What are the fees payable when lodging a Deed of Partial Release?

Deed of Partial Release lodged with a Transfer of Part attracts no fees.  If such Deed is lodged separately, a fee of €40 is payable.

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13. What are the fees payable for a transfer between spouses?

Most transfers between spouses attract the prescribed fee for voluntary transfers of €130 plus an additional €75 if the registration requires the opening of a new folio. The exception, when no fees are payable, is when one spouse transfers property comprising of solely the family home into the joint names of both spouses. If the property comprises of more than just the family home, e.g. farmland, then normal fees apply.

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14. I want to lodge an application for the first registration of a Lease of unregistered land (or of registered land dated prior to 26th May 2006). What are your requirements?

The essential requirements for an application for the first registration of a lease are listed in our Practice Direction on Leases.

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15. Does the fee for registration of Leaseof unregistered land dated prior to 26th May 2006include opening a new folio and the registration of a Charge/Mortgage?

Yes, the fee of €130 covers the opening of the new folio and the registration of any charges/mortgages. For further details see Guidelines on the First Registration of Leases.

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16. What are the requirements when making a Withdrawal of Name Application?

You need to lodge aWithdrawal of Name application inForm 47, copy of death certificate, Application for Registration (IncorporatingForm 17) and €40 fees.
N.B. This affidavit should only be used where the joint ownership has not been severed by act or by operation of law.

Please also see our Legal Office Notice No. 5/2010 - Applications in Person for details of our requirements for lodgement of personal applications.

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17. Where can I find your Practices & Procedures?

All of our Practice Directions are published on this website.

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18. I am applying for planning permission. Do I need to contact the Land Registry?

No. The Land Registry is not involved in the planning process.

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19. Where can I get a copy of the Land Registry Rules 2012?

Copies of all legislative publications in respect of the Land Registry and Registry of Deeds may be purchased from Government Publications Sales Office, 52 St Stephens Green, Dublin 2, Telephone (01) 647 683 . They can also be viewed online, free of charge, in the Irish Statute Book (1922 to date) on the website of The Office of the Attorney General. Irish Statute Book orLand Registration Rules 2012.

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20. What do the different stages of registration mean?

Application Pre-Lodged: 
Application entered on system by solicitor but not yet lodged for registration
Awaiting Attention:  Application received but documents not yet assessed. Application may still be rejected
For Further Attention: Used when dealing has been assessed and where no other status is applicable
To be Mapped: Awaiting the preparation of a new map
Mapped: Mapping stage completed. Awaiting the drafting of a new folio
Mapping Query:  Query issued in relation to the mapping of the application
Queried:  Query issued by dealing section
To be Printed: For copy map and copy folio applications only. Awaiting printing and issue
Completed: Application completed
Abandoned: Documents returned, unable to proceed with registration
Withdrawn: Documents returned at request of lodging party
Refused: Application refused and documents returned
Transferred: Documents lodged transferred to another application
Rejected: Documents returned, as not in order

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21. What is the difference between the Land Registry and the Registry of Deeds?

There are two separate systems for recording transactions in relation to property in Ireland:
• The Registry of Deeds system operated by the Registry of Deeds.
• The Registration of Title system operated by the Land Registry.

Both systems are under the control and management of the Property Registration Authority.  For administrative purposes both Registries form part of the Property Registration Authority. The two systems are mutually exclusive in the sense that in a particular transaction relating to land the title will be either:
• “unregistered” (i.e. the title is not yet registered in the Land Registry and so the Registry of Deeds system applies) or
• “registered” (i.e. the title has been registered in the Land Registry and so the Registry of Deeds system is irrelevant)

Approximately 90% of the land in Ireland is registered which represents 85% of titles. The primary function of the Registry of Deeds system is to provide a system of recording the existence of deeds and conveyances affecting unregistered property. A failure to register may result in that document losing priority to a subsequent document which is registered. A search in the Registry of Deeds will disclose only whether documents have been executed dealing with the land in question – to discover the effect of these documents, the documents themselves (which are not retained by the Registry of Deeds) will have to be examined.

When a title is accepted for registration in the Land Registry the original title documents are retained and permanently filed.  A folio is opened in respect of the property and generally it is not necessary to refer to the original title documents again. A certified copy of this folio can be obtained with or without a copy of the map outlining the property.

The title shown on the folio is guaranteed by the State which is bound to indemnify any person who suffers loss through a mistake made by the Land Registry. A purchaser can, therefore, accept the folio as evidence of title without having to read the relevant deeds.

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22. When is it compulsory to register property?

Any unregistered property purchased in the state after 1 June 2011 is subject to compulsory first registration.

Registration is compulsory in the following cases:

  • Land bought under the Land Purchase Acts.
  • Land acquired after 1st January 1967 by a statutory authority.
  • Land sold in Counties Carlow, Meath. Laois from 1 January 1970.
  • Land sold in Counties Westmeath, Longford and Roscommon from 1 April 2006. 
  • From 1st October 2008, compulsory registration is extended to six additional counties, Clare, Kilkenny, Louth, Sligo, Wexford and Wicklow (S.I. 81 of 2008).
  • With effect from 1 January 2010, compulsory registration is extended to the following additional counties; Cavan, Donegal, Galway, Kerry, Kildare, Leitrim, Limerick, Mayo, Monaghan, North Tipperary, Offaly, South Tipperary and Waterford and cities Galway, Limerick and Waterford [as defined in Section 10 of the Local Government Act 2001] (S.I. 176 of 2009).
  • From 1 June 2011, compulsory registration is extended to the cities and counties of Cork and Dublin (S.I. 516 of 2010).

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First Published 26 July 2004.

Updated 31 January 2013